World Backup Day is that once-a-year reminder why you need a backup, and if you don’t have a backup, start one!
Your business or organization exists for a purpose. It was created out of nothing and became an entity that gives purpose to you and your staff.
You’ve worked hard to get it to the place it is now, and over that time of growth you have amassed documents, spreadsheets, and financial and other data.
World Backup Day is here to remind you that to lose that data is to, essentially, lose the business.
You’ve heard the statistics.
Your backup is your way to recover from a disaster with the ability to continue on, and World Backup Day is a good time to get started.
A backup is very much like an insurance policy; you likely have insurance on the business. The difference is that in the event of a disaster instead of giving you money a backup gives you your data back.
Prices and requirements for backups have come down appreciably over the last few years. A backup no longer requires a huge up-front purchase for hardware, in fact no extra hardware is required. Costs are managable and can be monthly or yearly to match your cash flow needs.
If a backup is meant to give you the ability to continue on, then you must backup whatever data holds the keys to continuing.
This will be financials, corporate documents, communications, customer files, manuals and supporting data. All the stuff you refer to and need.
Do you know where that data is? Is it centralized, or do staff still store files on their desktop? Here’s some thoughts about centralizing data.
Disasters can be big or small. They can be as simple as accidently deleting a critical file, or as big as an earthquate, flood, or other natural disaster.
However, here’s some interesting statistics:
Another very relevant disaster right now is: Ransomware.
Ransomware will encrypt all the files it can find and render everything inaccessible. The only way to recover (you don’t want to pay the ransomware!) is to be able to restore data from your backup.
Here’s a chilling story of a company that will likely close due to a ransomware attack.
You should backup at least every night.
When a disaster happens you are going to want the most up-to-date versions of your files possible. Most of the time this means daily backups.
Here’s some thoughts on when to backup.
By now you likely realize that your backup data should be away from your computers and network. It should be in a different place.
The best place is up in the cloud.
It’s secure, it easy to setup. It is the best sport where ransomware and other disasters can’t get to it.
World Backup Day is your reminder to protect your files, be ready for a disaster, and don’t be a fool on April 1st.
Join us and others and be able to say; “Yes, I have a backup“, on World Backup Day
When disaster strikes and data is lost you need to restore from a backup.
Are you sure you can get your files back?
A disaster is not the time to have any uncertainty or questions about your ability to restore data.
The only way to know you can confidently restore from a backup is to have tested it.
If you have never restored from a backup then make today the day. Here’s some tips for planning and preparing to restore from a backup.
I heard a story many years ago of a company that religiously backed up their data to tape, and put each tape in a safe tucked in the corner every night. They had multiple copies of their backup and they diligently rotated their tapes each day to make sure they were covered.
One day disaster struck and they needed to restore from their backup tapes.
When they pulled out the most recent backup and tried to restore from it they discovered that the backup was corrupted. They went to the previous backup and that was corrupted too. In fact, every tape in the safe was corrupt and unusable!
How could this be? They had been so diligent! Well, after some sleuthing they discovered that the company next door to them had a machine (I think it was a refrigerator or microwave) right on the other side of the wall that was sending out magnetic radiation.
Unbeknownst to them each tape was being erased as they put it in the safe.
The point is; if they had tested restoring from a backup they would have found this out before needing it after a critical data loss.
How do you backup?
Do you backup to an external USB drive? If so where do you put it? Have you actually confirmed there is data on that drive? What if you lose it? What if the disk fails? External USB drives have an 11.3% failure rate over three years. Backing up to an external USB drive is not ideal unless it is just one piece of a bigger backup plan.
Do you backup to tapes? If so you are in a group that is steadily growing smaller. Tapes still exist but are used less and less due to handling and often fussy procedures when restoring. Due to being magnetic they are susceptible to interference from other objects, like the story above. In fact, tapes fail 20-50% of the time!
Do you backup to your local NAS? That is more efficient than tapes to be sure, but if that is your only copy then know that Ransomware writers are getting better and better at reaching out and encrypting all devices on the network. In a Ransomware attack there is a good chance your local NAS backup will also be unusable.
What about Cloud Backup? One advantage of a Cloud Backup is the “air gap” it provides between your local network and the backup. Ransomware cannot cross that gap. It’s protected – and because it is outside the office and offsite it also protects you from fire, flood, or other local disaster.
Regardless of which backup method you choose, you need to confirm your ability to restore from that backup.
For most backup systems currently available there’s actually nothing too complicated to testing a restore from a backup. You just need to actually make the time to do it.
With a cloud based backup system such as ours a file can easily be restored from the web based management portal and the whole process should take no longer than about fifteen minutes.
If you could not restore the file, or realized you didn’t know how to do it – HOORAY!
Now you know you need to either change your backup system, or learn more about it so you can be confident it will work next time.
The good news is that you learned this on a normal day, without the stress and anxiety of data loss. Find out how to fix the problem and test again, and again, until you are comfortable your data is not only being backed up, but is also available to restore from as well.
You and your company are now in a better place and you will survive that Ransomware attack or disaster. This is time well spent.