Author Archive technicalguy

Bytechnicalguy

Don’t Be A Fool

World Backup Day is March 31st – the day before April Fools Day.

Don’t want to look like a fool? Get an automatic backup plan in place!

backup time

What To Back Up?

In a word: Everything.

This includes:

  • Desktop
  • Documents
  • Pictures
  • Videos
  • Emails

You may have other special places that you store your data. Now would be the time to make sure you know where all your data is so you can capture it with an automatic backup.

How To Back Up?

In a word: Automatically

Backups are not a one-shot “there I did it!” type of activity.

Your data changes daily: emails arrive and are viewed and deleted, pictures come and go, reports, financials, goals, lists. Our life, and our data, is dynamic, ever changing. Your backup needs to capture this.

Copying files to an external USB drive once in a while is not a backup. It’s more of an archive because everything there will be old. You can guarantee that your computer will die just before you decide to do the next file copy.

The only way to properly capture what you need to preserve is a daily automatic backup. You don’t think about it, it just happens.

What About Cloud Drives?

automatic backup

Many of us now keep our documents, spreadsheets, and photos in the cloud. Do we need to back that up? Aren’t they backing it up for us?

Most cloud drives such as box.com, dropbox, Google Drive, iCloud, are a synchronization mechanism. You work on files locally and they are synchronized to the cloud so they are available everywhere.

The problem with synchronization is that if you change or delete something locally, it changes or is deleted in the cloud as well. There is no “previous version”. You often can’t go be to last week and retrieve that document you accidentally deleted.

With an automatic backup – you can.

So Just Start

You need a backup to preserve your important files and photos. You need an automatic backup to make sure it gets done daily – because you won’t remember to do it.

You can get this in place today with an easy backup solution for your individual computer. Runs daily, is easy to set up, and is an automatic backup.

Start a backup today – and don’t be a fool on April 1st.

Bytechnicalguy

Profiled On Medium.com

Thanks to Phil at medium.com for profiling us in this Dec 2018 post.

It’s difficult sometimes to be noticed in the shadow of the United States, who’s market is ten times as big as the Canadian market.

Our backup market is clearly the Canadian market and those businesses and organizations that understand the pressing need to keep data within Canadian borders.

Due to our PIPEDA compliance, our customers tend to be Lawyers, Not for Profits, Accountants and Bookkeepers, and other businesses that deal with personal information that needs to stay in Canada.

If you are looking for a 100% Canadian backup service please reach out to us. We can set you up with a free trial for you to see how our cloud backup can work for you.

Bytechnicalguy

2018 Changes To PIPEDA

On November 1st 2018, major changes to PIPEDA (Canada’s federal Personal Information Protection and Electronic Documents Act) will come into effect. This is in conjunction with the European Union’s recent General Data Protection Regulation (GPDR).

If you work with or come in contact with private personal identifiable information then you need to know what changes may be required to your business processes.

Read More

Bytechnicalguy

Backup Windows System State

For full disaster recovery of your server you cannot backup just server files, you must also backup the group of files that comprise the Windows System State. These are critical files that are required in a restore to bring the server services back to a point in time of the last backup. Read More

Bytechnicalguy

We’ve Updated Our Site!

We’ve just completed a brand new look and feel for the site. Hope you like it!

Read More

Bytechnicalguy

Backup To The Cloud

Protect your data offsite securely and efficiently

Bytechnicalguy

World Backup Day 2018

World Backup Day 2018 is on March 31st, a Saturday.

Are you ready? Will you be doing a backup of your critical data on Saturday?

Me? Yes, I will be doing a backup, in fact for me it will be just “another backup”. I backup my laptop, which is my primary work computer, every day at noon.
I don’t think about it, I don’t worry about it, it just happens automatically.
Well actually I do think about. That is, I review the backup notification every morning just to confirm everything got backed up as expected, Mostly it has and so the review is really a glance and delete the email. Takes all of 2 seconds. Read More

Bytechnicalguy

Plan For Technology Failures During The Holiday Season

For many non-profit organizations and businesses the upcoming holiday season is the busiest time of the year. A technology failure – of any kind, during your busiest season could make or break all the planning you have put in place.

Of course you want to minimize the possibility of that even occurring, but you also want to plan to recover as quickly as possible if it does occur.

 

A one day outage with no access to your customer data in your busiest season?

That will have a huge impact on the success of the season.

Be ready to restore

Here’s some questions for your IT Support department:

  • CAN you restore? I mean have they tried? Has anyone actually tested a restore from your backup systems – lately? if not this needs to be a priority item for preparedness.
  • Do they know how to get that restored data back where it needs to be so that you can continue? Whether it’s a Word file or your customer database, you don’t want to be learning this in the midst of an outage.
  • How long will a restore take? Determine what your critical systems are and find out how long it will take to get each of them back on line. Then look for ways to shorten that time.

Plan for coverage

If your IT Support is outsourced you will want to determine response times and ensure someone will be available during your busy periods to get you back up and going as quickly as possible.

Plan to fail

Yes, it sounds contrary to how you want to think, and yes it’s a depressing thought. Here’s a better way to put it:

“Expect the best – prepare for the worst”

Don’t just assume everything will go as planned.

  • Have a copy of your cloud backup also stored locally so that you can recover as quickly as possible.
  • If you back up individual computers then be prepared if one fails. Have some spare computers available that can be swapped in and data recovered to them.
  • Make sure you also have backups of your critical infrastructure, such as configuration and system images of routers, firewalls, servers, etc.

Start now

There’s a bit of research and testing to be done here, so start now. It may take some time to test a restore and figure out the best process for putting things back the way they were. This is time well spent though, and will be significantly cheaper than trying to figure all this out during a crisis.

Call a meeting or make a phone call, get the answers you need.

You can thank us later.

Bytechnicalguy

Still doing on-premise backups? Try the Cloud

It seems many non-profit organizations are still doing on-premise backups and spending significant costs for equipment and supplies.

If you’re running on-premise backups then you have taken on the up-front cost of purchasing your backup infrastructure, supplies, and ongoing maintenance. Tapes wear out and have to be replaced, systems eventually need replacing for greater capacity.
It’s costly, and still quite prevalent. Over 50% of businesses are still doing their own backups. (according to Clutch.io)

Why are you still doing backups this way?

Maybe you’re running on-premise backups because you believe it’s more secure. You’re now part of minority; 87% of SMB’s now see cloud backup as equally or more secure than doing it on-premise.

Are you getting close to the limits of your backup system?

The amount of data that needs to be backed up never seems to decrease. One of the top benefits to Cloud Backup, according to Dobson.net is that; “As your data backup needs grow you don’t have to worry about buying more devices” It’s much easier to just change your plan and increase the limit.

Eliminate hardware

In its barest form Cloud Backups don’t require any hardware at all. You run a small software client on your Server and other computers and it feeds your backup directly to a cloud based backup server. More organizations now use a hybrid Cloud Backup that also includes the ability for an on-premise copy. This allows you to pull a restore locally, which is faster, and the cloud copy is your off-site copy for outright disasters.

Your local copy can be an additional drive on your server, or an external hard drive or NAS (network attached storage). These are inexpensive and low maintenance devices, and much easier to work with.

It’s easy and cost effective

Cloud Backups are easy to set up and they run automatically. There’s nothing that requires hiring a specialist to install and configure. Download the software, select the folders to back up, set the time to perform the backup each day, you’re done.

From a cost perspective they are often easier for non-profit organizations to manage on the balance sheet. They are usually priced monthly or yearly and require no up-front costs or deposit. They are priced by license or disk space usage and economies of scale make them inexpensive. For instance; backing up 100 Gigabytes with Cloudpockets.com is $36 a month.

 

If your current backup infrastructure needs replacing, or you’re not confident it’s really doing its job then it’s time to look at Cloud Backups.