Category Archive Small Business Backup


What Do We Mean; Hybrid Backup?

The CloudPockets backup service can be a Hybrid Backup.

What does that mean? What’s the difference between a Cloud Backup and a Hybrid Backup, and does it make any difference to you? Read More


Hard Drive Failure Can Be Planned For

internal-hard-driveUgh, a hard drive failure. The hard drive is still likely the most fragile component on a computer. Sure, they have got more robust over the years, and can survive more G-forces than they used to. But the problem is not really the hard drive itself, the problem is that people keep dropping their computers. Or, they get knocked onto the floor by associates, pets, or the laptop just gets generally abused over time. The result? A hard drive failure.
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Cloud Computing for Lawyers in BC

The Law Society of British Columbia has just come out and said that “BC lawyers are prohibited from using non-BC-based cloud computing providers, including Google and Dropbox.” according to the website Slaw. If this is indeed the case then CloudPockets can help in at least one area, maybe more. Read More


The Day Jason Restores The Backup

Jason had always looked at the backup system out of the corner of his eye. He never really liked it. He would dutifully take the tape out of its mouth each morning and feed it another one from the box of tapes he kept at his desk. He had somehow inherited this one day when someone had left and he knew it was important but he didn’t really understand how it all worked.
scary-red-doorSo the day when the system failed Jason knew he was in trouble. Everyone watched him expectantly as he walked slowly from his desk with his box of tapes in his hands and headed to the door at the back of the office where the equipment and the backup system was kept.
He was sweating and his heart was racing and he wanted nothing more than to run away and hide under a rock. It was going to be a long and horrible day… Read More


Incremental Backup Tape vs Cloud

One of the big advantages of cloud backup over traditional tape backup is the way incremental backups work.

What is Incremental?

An incremental backup means that after the initial backup, only the changes are backed up. This saves considerable backup time because backing up to tape was a slow process. Whereas a full backup of your systems may have required multiple tapes, and someone (or a multi-tape bay) to swap those tapes out when required, you could now perform a nightly backup to one tape. Much more efficient.
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A Tale Of Two Backups

A Tale Of Two Backups

A cloud backup takes your critical data and saves it in a completely different physical location. It puts that copy far far away so that if something horrible happens to your office, building, or even your area, a cloud backup is available to restore and continue on.
But there are times that only a minor problem has occurred, maybe all you’ve done is accidentally deleted a file or folder – and you just need it back quickly. There’s the solution for that.


Make a local Backup

local-cloud-backup-driveCloudpockets Small Business cloud backup software has the ability to perform two types of backups; offsite (cloud) and onsite (local). These are two separate backup jobs and don’t necessarily have to include all the same files, however the onsite backup can be sent to an external USB drive or shared drive or folder that is onsite. The setup for each is almost exactly the same.

What’s the advantage?

In a word – speed. Recovering a file from your onsite backup will be faster than getting it from the cloud. If the disaster is just a few files, or a single computer that has died, then restoring from your onsite backup will get you back up and going quickly.
What this means then is that with Cloud Backup you can have the advantages of speed for quick local restores when you need them, and the security and protection of an offsite backup should the worst happen.

Try it. It’s the best of both backups!


How To Save Money On Your Backup

How To Save Money On Your Backups

Do you know what you are backing up? I mean do you really know?
I am amazed at how many small businesses I talk to that are backing up items that they know they don’t need. Old documents that are no longer needed, Reports and temporary files that should have been deleted long ago. It’s easy to accumulate, it’s hard to clean out.

Here’s some motivation.

If you can delete 5Gb of “stuff” then you should be able to reduce your backup plan by 5Gb. If there are four of you in the office and you each manage to get rid of 5Gb, well now you’re talking a 20Gb reduction! That’s a good savings on any plan.

How To Clean Up

  • Get rid of those old spreadsheets you created to crunch some numbers quickly, delete revision 3,4,5,6,7 of that document. Delete the pictures of the old employees who no longer work there. Remove the PDF documents you downloaded to review.
  • Delete the items in your Downloaded folder. Every browser keeps those files, often in a folder called “downloads”. Go find it and remove all the applications, pictures, and everything else there. If you really need it you can go get it again.
  • Clean up Outlook. Delete everything in your Deleted, and Sent folders. Then go to your Control Panel and select the Mail icon and run an Optimize. (Outlook doesn’t really delete them until you Optimize the Outlook database) Check your file size on your Outlook.pst and you’ll see the difference.
  • Delete all pictures and music you don’t need. These types of items take up more space than documents and spreadsheets so get rid of as many as you can.

What if I delete something I need?

Let’s say you get a little too trigger happy and come Monday morning you realize a document is missing. No problem, CloudPockets has, by default, a 7 day retention period. This means that old versions of files are saved for 7 days before they are deleted on the server. (you can change this to any number of days you want).
If you really need to you can get that file back.

Okay ’nuff talking, schedule some time now for this afternoon and clean up – and then go have a great weekend!


How To Backup Quickbooks 2012 Online

The best way to protect your mission critical files is to back them up off-site, and the easiest way to do that is to use an online cloud-based backup system.

Here’s how to backup Quickbooks 2012 to our cloud-based backup service:
(If you don’t have the CloudPockets client yet, you can download the Small Business client and be backed up tonight)

Default Quickbooks 2012 Data Folder

First you need to know where your quickbooks data is stored.
Quickbooks by default will want to place your data under the Program Files folder, looking something like this;

C:\Program Files (x86)\Intuit\QuickBooks 2012\Data

Or, find where your data  is by opening Quickbooks and selecting File, Open. This will show you where your current Quickbooks files are.  Make a note of the file location so you can use it in the next step.

Backup the Quickbooks Data Folder

Using the CloudPockets client, backup all the files in the Quickbooks data folder.

Open the CloudPockets client by either right-clicking on the blue cloud icon in your system tray or selecting it CloudPockets from your programs list.

open cloudpockets client

Click the Backup Settings button to go to the backup settings

Online Backup Configuration

If you have more than one Backup Set, use the drop-down to select the backup set you want to add the Quickbooks backup to, or click the plus sign to create a new backup set.

backup quickbooks 2012 online cloud

Select Backup Source and click the Advanced button (bottom right)

backup quickbooks 2010 online cloud

Click down to the Quickbooks folder and click the check the box for the Data folder (not the individual files), then click OK

backup quickbooks 2012 online cloud

If you added this folder to an existing backup set, you’re done!
Your Quickbooks files will be backed up online to the Cloud at the next scheduled backup, or click the Backup button to backup immediately. Regular backups occur in the background and happen automatically.

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Small Business Backup Plan

New Small Businesses backup options new exist to protect their critical business files.

Most Small Business are moving away from expensive and troublesome Tape Backup, to much easier Disk based Backup – but is that enough?

Small Business Backup Service

2 levels of backup

There are usually two reasons for a small business to backup. The first is to be able to restore corrupted or accidentally deleted documents quickly and easily. The second is the preservation of the company files should something disastrous happen. Traditionally this meant multiple tapes or disks that you had to remember to rotate off-site, so that copies were available if one failed or an office disaster occurred.

What small businesses need then, is backup software that will easily and effectively handle both those backup requirements. A local copy is required, along with an off-site disaster recovery copy.

Small Business Backup Service

Does your backup software handle both requirements?

Many backup services focus on only one type of backup; either local or off-site. Our client will give you the best of both worlds. A local backup copy can be made to an external drive or networked device within the office so that quick restores are available. At the same time a Cloud backup copy is made off-site. The best thing is; that off-site copy requires no human intervention, nobody has to remember to rotate drives or tapes to make sure they are off-site. It all happens automatically!

Find out more about local and off-site Small Business backup services. Download the free client and try the software for 15 days with 5Gb of off-site disk space.

small business backup client


VMWare buys Mozy

VMWare busy MOZYVMWare announced April 4 that they have acquired the team and assets of Mozy’s Cloud Based data protection service.

This purchase may have some connection Mozy suddenly removing the unlimited option for home users.

VMWare takes over all the datacenters, staff, and will continue to operate the service on behalf of EMC without any interruption. This should help VMWare to acquire more SMB customers in the Cloud Computing space.

Cloud Computing and Cloud Backup Services is due to triple in 2011 and continues to become more and more mainstream for Small Businesses.

Original VMWare post